Event Planning
Entertainment
by TheEventHelper
Your special event insurance policy typically will require that all your subcontractors maintain their own insurance policy with limits the same as yours as well as name you as an additional insured by an actual endorsement to the special event insurance policy.
Food Services
by TheEventHelper
Nearly every single special event does involve refreshments. The location you select must have adequate preparation, refrigeration and storage facilities for the types of food you plan to serve.
Having Alcohol at Your Event
by TheEventHelper
If you plan to serve alcohol at your special event, make certain that the location you choose allows alcohol to be served. Also make sure to inquire about any special conditions, permits, or special event insurance.
How to choose the perfect wedding venue
by TheEventHelper
You have found an excellent groom and bought that superb dress. You're anticipating a flawless wedding.
Indoor Events
by TheEventHelper
If the special event will be held indoors, you need to visit the proposed facility, taking special note of the overall condition of the building and its appropriateness for the planned activities. Is it the right size? Take a look at the lighting.
Legal Considerations
by TheEventHelper
As we all know, accidents sometimes happen despite careful planning and numerous precautions. The agreements you make prior to the event may dictate who is legally responsible for the injury.
Lost and Found
by TheEventHelper
You should plan ahead for the misplacement of people's belongings as well as for the safety of the guests themselves. Easy to read signs being posted requiring guests to keep track of their things at your special event.
Outdoor Events
by TheEventHelper
If you are planning an outdoor event you will have some special considerations. Will there be enough places for people to get out of the hot sun?
Proper Preparation is the Key to Successful Events
by TheEventHelper
Ensuring that every detail has been accounted for, nothing has been forgotten, and even when you think that everything has been covered, there is always something else to consider.
Security and Crowd Control
by TheEventHelper
Security firms may be necessary for large groups. They can be useful for general crowd control, or may be necessary to escort troublemakers, intoxicated attendees, or suspected thieves or vandals off the premises.
Selecting the Location
by TheEventHelper
You have thought through the key criteria you require in a location for your special event. You know what special features you will need to have, and what concerns you must address for those with special needs at your event.
Staffing Needs
by TheEventHelper
Well before selecting the location of the planned special event, you should estimate the type and expertise of volunteers and staff who will be available.
The Blueprint for the Event
by TheEventHelper
An event should be planned keeping in mind the purpose of the event, the needs and characteristics of the participants and the capabilities and resources of your agency.
Transportation and Parking
by TheEventHelper
When considering the location of a special event, determine what will be the most likely mode of transportation used by those attending your special event. Will you have to make any special considerations for parking?
Vendors and Other Independent Contractors
by TheEventHelper
Very often a Special event holder will invite vendors to participate in the organization’s special event.
Insurance Definitions
Additional Insured Endorsements
by TheEventHelper
Definition
In United States liability insurance policies, an additional insured is a person or organization that is listed as an insured on a policy. This is in addition to whoever purchased the policy.
Certificates of Insurance
by TheEventHelper
A certificate of insurance is a piece of paper that provides evidence that an individual or an organization has purchased insurance. It typically lists the insurance company, the types of coverage purchased and the limits of coverage.
Hold Harmless Agreements
by TheEventHelper
A hold harmless is an agreement between two parties stating that one party will assume the risk of legal liability associated with an event for the other party. It is a risk transfer mechanism.
Insurance Terms Glossary
by TheEventHelper
Actual Cash Value
The current market value of lost or damaged property at the time of a covered loss. For example, a three-year-old car's value is based on similar three-year-old cars selling on a used car lot.
Waivers of Subrogation
by TheEventHelper
Learn about this confusing form.
Policy
Cancellation and Refund Policy
by TheEventHelper
We now guarantee that our insurance will be accepted by your venue. If your venue does not accept our insurance, then you are entitled to a full refund of every cent you paid us!
Does Naming Someone As Additional Insured Give Them Coverage?
by TheEventHelper
Naming someone as the additional insured DOES NOT give them insurance for their own operation.
How is host liquor liability insurance covered for an event?
by TheEventHelper
You may have seen something called "host liquor" on our website or heard someone request that you have it. Learn exactly what that means!
How is my Rented Equipment Covered?
by TheEventHelper
Damage to rented equipment is not covered under the Special Event General Liability policies.You need to rent a grand tent for the wedding, camera equipment for a film shoot or a specialty sound system for a party.
Our Broker Program
by TheEventHelper
Learn about our broker program build just for you! Located at: www.InsuranceHelper.com
Thoughts from people that quote, file, and issue the policies.
by TheEventHelper
The hypothetical views from the following professionals on a Special Event Insurance Policy.
What is Surplus Lines?
by TheEventHelper
Due to the unique needs of our clients, we write policies with Surplus Lines / Non-Admitted Carriers.
What is a Risk Purchasing Group?
by TheEventHelper
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The Event Helper has an agreement with the Risk Purchasing Group, The Promotion, Event and Prize Purchasing Group.The purpose of a Risk Purchasing group is to allow a group of businesses with similar risk profiles to join together to take advantage of a joint insurance purchase.
Who does the Participants Exclusion form actually exclude?
by TheEventHelper
Due to our policy being able to insure many types of events it was necessary to add this form.
Why does my special event insurance need an additional insured endorsement?
by TheEventHelper
What does an additional insured endorsement do?
Will General Liability Cover My Own Stuff?
by TheEventHelper
Nope. General Liability policies cover third-party claims against you - when you cause damage to someone else's property or injure someone else due to your negligence.
