Transportation and Parking

When considering the location of a special event, determine what will be the most likely mode of transportation used by those attending your special event. Will you have to make any special considerations for parking?  If you plan to provide parking aides, make sure they are well-trained and carefully supervised, and that you have provided them with bright yellow or orange vests.   If the special event will be held in the evening, provide flashlights for all parking aides.  Also, make sure that the lighting in the parking area is adequate for the safety of your parking aides and attendees. If cars are to be parked in any area other than a maintained parking lot, consider possible slip and fall hazards on uneven turf.  Consider the safety of the parked cars.  Most likely your event does not have coverage for vehicles of others, including those parked in the lot.  It is a good idea to advise attendees that they park at their own risk, and that you are not responsible for damage to vehicles at the event.  If there is a serious vandalism or theft threat in the parking area, you can hire an outside security firm to patrol the area.  As with any vendor, make sure that the security firm is adequately insured on their own special event insurance policy and names your agency as an additional insured endorsement in addition to the certificate of insurance.

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