Last updated: July 15, 2011 by TheEventHelper
If the special event will be held indoors, you need to visit the proposed facility, taking special note of the overall condition of the building and its appropriateness for the planned activities. Is it the right size? Take a look at the lighting. If you are visiting during the day, are you convinced the lighting in the evening will be adequate? Is the floor surface suitable for the planned activities? Are there ample, well-marked exits? Are fire extinguishers up to date and easily accessible? Are there smoke detectors with active batteries? If there are stairs, are they well lit, with stable railings and non-slip surfaces? Are any permits required for this location? What are the lease requirements regarding hold harmless agreements and insurance? When you have a good idea of the type of special event you want to hold and believe you have found the right location, turn to the next section. It is designed to help you negotiate the necessary paperwork to secure the location and any vendors you want to have at the special event.